Gujarat Factory Registration

In Gujarat, the factory owners are required to register their premises with the local governing authority before starting operations.

Factory registration in India is regulated by the provisions of the Factories Act, 1948. Factory license is a certificate issued by the Chief Inspector of Factories to carry out manufacturing pursuits in the state. In this article, we look at the procedure for obtaining the Gujarat factory license.

Factories Act, 1948

As per the Factories Act, 1948, a factory needs to obtain a Building Plan Approval from the Labour and Employment Department before applying for a factory registration. Under the Factories Act, 1948, registration and renewal of factory licenses are also done to ensure the safety of workers. The Department maintains the record of each factory satisfying the conditions of the Factories Act, 1948 regarding their workers, power consumptions, chemical usages and accepts returns that fall under various acts from those companies on a periodical basis. Factories Act, 1948 is formulated with the aim of ensuring the working conditions in factories, to regulate health, safety welfare, and annual leave and to enact a particular provision with respect to persons who work in factories.

Documents Required

Documents required for a Gujarat factory registration is explained in detail in below:

• Form No. 3
• Original Licence
• Treasury Challan in original
• Stability Certificate duly signed by the Chartered Engineer/Chartered Architect.
• A resolution passed by Board of Directors.
• Treasury challan for deposit of registration fee for the factory.
• List of Directors and Partners
• Copy of partnership deed duly attested by Magistrate
• In case of proprietorship concern, details of the proprietor are required to be given through declaration which is attested either by Magistrate or by Notary.
• Copy of power sanction.

Documents Required for the Change of Occupier

An amount of Rs.100/- has to be deposited as an amendment fee if there is a change of occupier. The following certificates are required to be submitted if there is a change of occupier.

In case of proprietorship concern

• Declaration about the proprietor and the occupier.

In case of partnership concern

• List of partners
• Copy of partnership deed
• A resolution passed by partners in which one of partner has been appointed as an occupier.

In case of a company

• List of Directors
• A resolution passed by Board of Directors in which one of director has been appointed as an occupier.

Documents Required for Change in the Factory Name

If there is a change in the name of the factory, then Rs.100/- is to be deposited as an amendment fee. The following certificates are required to be submitted if there is a change in the name of the factory.

• Certificate from Registrar of Companies regarding change of name.
• Memorandum and Article of Association of the new company
• List of Directors (in case of a company).
• A resolution passed by Board of Director in which one of Director has been appointed as an occupier.
• Certificate from Registrar of the firm regarding the change of name.
• List of Partners (in case of the firm).
• Copy of partnership deed
• A resolution passed by partners in which one of partner has been appointed as an occupier.

Documents Required for the Renewal of License

• Original license for endorsement of renewal
• Process flowchart
• Form No. 3 duly filled up and complete in all aspects
• Treasury Challan in original regarding the deposit of renewal fee

Note: All the documents are required to be signed by occupier (proprietor, partner or director)

Applicable Fee

Fee Schedule for Licensing & Registration of Factories for one year is tabulated below

Offline Application Procedure for Factory License

The applicant has to follow the below steps to make an online application for the non-creamy layer certificate:

Step 1: Before applying for the license the plan of the factory to be approved by the Director / Joint Director Industrial Safety and Health and a Certificate of stability issued by the competent person in Form No. I-A has been submitted. Note: The application form for Factory License can also be downloaded from the official website of Investor Facilitation portal. The application form will be displayed as shown below:

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Step 2: The application form has to be submitted along with the prescribed documents. Step 3: Now, the prescribed fee has to be remitted to the officer along with the application. Step 4: On submission of the application, an acknowledgement slip will be provided to the applicant to check the application status online. Step 5: License can only be issued after receiving the application for the same with Form No. 2 (Triplicate) for the registration and Form No. 3 for the grant of license with relevant documents accompanied by a treasury Chalan for payment of fees and verifying it by visiting the premises of the factory.

Application Procedure for Factory License – Online Method

In Gujarat, the applicants must follow the following steps to apply for the factory license by submitting the application form online.

Visit the Investor Facilitation Portal Step 1: Firstly, the applicants have to go to the official Portal to apply for the Factory License online. step 1 - Gujarat Factory Registration New User Registration Step 2: You have to click on the “New User Registration” on IFP home page. Step 2 - Gujarat Factory Registration Step 3: You have to enter all the necessary information in the user profile form. Step 4: Then click on the "Submit" button for the account activation. Login Page Step 5: Once the account is activated, you can use the user ID & Password to login and click confirmation. Step 5 - Gujarat Factory Registration Step 6: Login into OFRIS by providing the appropriate username and password on the application. Building Plan Approval Step 7: A Factory would need to obtain a Building Plan Approval from the L&E department before applying for factory registration. Step 8: After getting the approval for the building plan from the concerned department, you can apply for the new factory registration. New Factory registration Step 9: You have to click on the Factory registration (Form 3) which will be displayed on the screen. Step 9 - Gujarat Factory Registration Fill in the right Credentials Step 10: Now, you have to fill the following information in the form.

• Map Application Year
• Map Application Number
• Maps Application Date
• Reference file Number

The following apply for work:

• C - licensed to business registration and reporting
• Amendment permits
• Name of Applicant
• Registration of factory

Step 11: Then you must click on the Factory detail tab to fill out the details such as Full name and correspondence address factories, Factory full name, Address, District, Establishment type, etc. Step 11 - Gujarat Factory Registration Step 12: Then you need to click on the Occupier / Partner Detail tab to fill out the requested details such as Residence address and the full name of the holder of the office of the owner or any other partner, Name of the holder, building's full name and address, including the extent, etc. Step 12 -- Gujarat Factory Registration Step 13: Click on the Process details tab to add process information at the factory. Step 14: After filling all the mandatory details click on the Save process to save the entered details. Step 14 - Gujarat Factory Registration Step 15: Then click on the others tab to give information related to other details such as Workers at the factory, place of employment, C - Maximum number, Number of employed persons, etc. Step 16: After completing the application form, click on the submit button. Then the system will display a success message. Upload Requested Documents Step 17: You have to upload the photocopy of the documents (Only pdf/jpg/jpeg files are allowed). Step 17 - Gujarat Factory Registration Step 18: After uploading all the documents, ensure to check the button for Declaration and click on the “Save” button. Submit the Application Form Step 19: After submitting the Application form, you have to take the print of FORM 3 and attach all the relevant documents signed by the occupier.

Processing of Application

The Department starts the processing of Application after receiving all the supporting documents along with Form 3. If some shortcomings are founds during the scrutiny of application, then an email is sent for the faults found, and shortcomings are also listed in an inbox of the message board.

Factory license Amendment

The applicants can also apply for the amendments to the issued factory license. Upon clicking on the "factory license amendment application", you can apply for the amendments by filling the following details in the form.

• Application Date
• Applicant Name
• MST Number
• FIN Number
• Factory Registration and License Number
• E-mail Address and Mobile Number
• Amendment Details

After entering all the details, you have click on the save button on which the system will display the success message.

Renewal of Factory Licence

The applicants will have to follow the procedure given below to renew the factory registration online.

Step 1: Firstly, login to the portal with your username and password. Step 2: Then, click on the Apply for renewal button. Step 3: On clicking on this renewal button, the renewal application page will be displayed on the screen. Renewal Application Receipt Step 4: You have to submit the application for renewal along with updated information of the factory and other relevant forms if there is a change in the factory information. Enter the payment details and submit online. Step 5: After submission, take a printout of Form 3 and send it along with the documents duly signed by the Occupier to the “Chief Inspector of Factories, within 15 days from the date of Submission.